Terms & Conditions

On 30 December 2018, in Edinburgh, a procession will herald the close of Scotland’s Year of Young People. #ScotArt is a nationwide youth project which will produce 3D wicker sculptures which visually represent the 14 regions of Scotland providing a spectacular finale moment at the end of the Torchlight Procession ("project"). This project is being run by Underbelly Ltd, 26 Frederick Street, Edinburgh EH2 2JR ("Company"/"We"/"Our"/"Us"). Here is how you can get involved!

Conditions of Participation

  • By submitting a #ScotArt symbol, you agree that these terms and conditions are binding. By participating in the project you shall be indicating that you accept these terms and conditions.
  • This project involves an element of skill and creativity, and each submission will be considered individually based on the guidelines specified in these terms and conditions.


This project is open to anyone that will be aged between 8 - 26 ("young person") on 30 December 2018 who is, at the date of submission and will remain so on 30 December 2018, a resident of Scotland. Proof of eligibility may be requested (in particular to confirm age and residency).

  • A submission will be deemed invalid if the individual fails or refuses to provide proof of residency or of age within 5 days of being requested to do so, and any symbols submitted by such individuals will be deleted.
  • Staff members of the Company and their immediate families, or any associated agencies and companies, contractors or individuals, are eligible to participate in this project where they meet the criteria set out in 2(a) above.

How to Participate in the Project

  • The period to enter a submission as part of the project is dependant on the region to which the young person belongs. All regional deadlines are listed in the How to Submit resource and on the Contact Us page.
  • It will not be possible to submit a #ScotArt symbol outside the period listed for the young person’s region and no correspondence will be entered into.
  • Eligible partipants may participate in the project by submitting a #ScotArt symbol on the website [insert link] that complies with the criteria (“Symbol Requirements”).
  • Eligible participants are required to take full responsibility for the content of their submission and for ensuring that their submission complies with these terms and conditions. For this purpose, “submission content” includes any content that is submitted, uploaded, published, communicated or used in connection with the project.
  • Any costs involved in submitting an entry, for example internet charges or equipment, will be the responsibility of the eligible participant.
  • Submissions will be deemed invalid if they breach these terms and conditions as determined by the Company in its sole discretion or any other content requirements notified by the Company, and such submissions will not feature on the website.

Symbol Requirements:

  • Eligible participants are not limited to one symbol per submission and may submit more than one symbol in their submission.
  • The Symbol(s) submitted by Eligible participants must each meet the following criteria:


  • People need to know what the image is! It should be recognisable to others, regardless of age, identity or background.


  • The image needs to show something that is specific to your region. What makes your region different to others?


  • The image needs to remind you or make you think about your region.


  • The image needs to be something we can take pride in. What do you love about your region?


  • The image needs to be something that can be represented in 3D form.

Submission Requirements:

  • Any entry submitted should include (i) for any individuals under 18, the FIRST NAME (only), (please note that an individual that is 18 or over may include their full name if they voluntarily chose to provide such personal information, but this may be edited by the Company) (ii) the chosen #ScotArt.
  • The submission should only include the young person’s name and no-one else, and it should not reveal any information about anyone else.
  • The submission should not include any literary, dramatic, musical or artistic work that is subject to copyright, unless you have permission from the copyright owner. If you have any doubts about whether you have the right to include any content (for example, an illustration) do not include it. By including any such content, you represent and warrant that you have the permission of the relevant copyright owner to do so and that this permission allows the Company to use the submission in accordance with these terms and conditions.
  • Don’t swear, or use offensive or threatening language. Don’t use inappropriate behaviour such as violence, sexually explicit behaviour, harassment, or solicitation, or promote any kind of illegal act. If you do any of these things (or otherwise breach these terms), your symbol will not be accepted, and you may be reported to the police.

Project Outcome

  • Each region’s #ScotArt symbol will be produced in 3D wicker form and displayed in Edinburgh for the public. The #ScotArt symbols will be carried through the torchlight procession on 30 December 2018 where they will provide the finale of the Year of Young People 2018.

Adjudicating the Submissions and Selecting the #ScotWord

  • Each entry submitted by an eligible participant will be reviewed by a member of staff of the Company against a judging criteria of creativity and originality and to vet that all submissions comply with these terms and the art guidelines.
  • A panel of up to 32 individuals (individuals aged between 16-26 from each local authority in Scotland) per region, at the sole discretion of the Company (collectively, the "#ScotArt Champions"), shall be responsible for down-selecting, depending on the number of eligible entries, between 3 - 10 #ScotArts to one final #ScotArt Symbol for each of their respective regions
  • The #ScotArt Champions shall be responsible for the final decision regarding the #ScotArt Symbol for their respective regions and no public discussion regarding the final #ScotArt Symbol for any region shall be entered into.
  • The #ScotArt Symbols for each region will be made into full-size wicker sculptures and displayed for the public in Edinburgh prior to 30 DecemberIf the winning #ScotArt was only suggested by one eligible participant, the Company may invite such individual to participate in the torchlight procession. This opportunity would not be transferable, exchangeable, or redeemable for cash, and all associated expenses, including but not limited to, meals, spending money, accommodation and transport would be the responsibility of such individual.

Legal Provisions

  • By submitting a #ScotArt Symbol, you grant us permission to use it on www.edinburghshogmanay.com ("Website") and also on Edinburgh’s Hogmanay’s social media channels throughout the end of Year of Young People in 2019 and until the end of 2020. The property and any copyright or other intellectual property rights in the content available on the Website (“Online Content”) belongs to us.
  • We may also share your submission with the Scottish Government’s Year of Young People website www.yoyp2018.scot and with Young Scot www.young.scot, and with the social media channels of those organisations as further detailed in our fair processing notice. You should not provide a submission or any personal data if you do not wish the content to be shared in this manner.
  • By participating in this project you grant the Company a perpetual, non-exclusive, transferable, sublicenseable, irrevocable, royalty-free, fully paid-up, worldwide licence to use, reproduce, publish, distribute and disseminate all intellectual property rights in submissions, and consent to the Company using, reproducing or editing and/ or adapting any entry, in broadcast, electronic and print media, in whole or in part without attributing that entry to the person who created it.
  • By participating in this project, you hereby unconditionally and irrevocably waive any moral rights relating to your entry in favour of the Company, and you agree that the Company may reproduce or publish your entry without attributing authorship.
  • By uploading a submission, you acknowledge that your personal data will be used by the Company in the manner set out in the fair processing notice provided to you at that time, for the purposes of administering the project. The collection, use and processing of personal data will be conducted in accordance with the full privacy policy which can be viewed at [insert link].
  • We may contact eligible participants (i.e. parent or guardian where a young person is under 18, or any young person aged over 18 where they have provided contact details) regarding this project - for example in connection with the Hogmanay torchlight procession, but we will not contact you for marketing reasons unless, where you are over 18, you have explicitly consented to this (and have not subsequently opted out).
  • Except for guarantees, warranties and conditions implied by law which cannot be excluded or limited, neither the Promoter nor any of its affiliates make any guarantees, representations or warranties, express or implied, regarding the quality or suitability of any prizes awarded under these Conditions of Entry.
  • If the project is not capable of running as planned for any reason, the Company reserves the right to cancel, terminate, modify or suspend the project.
  • These terms and conditions are subject to Scots Law and the exclusive jurisdiction of the Scottish courts.